DESIGN AND IMPLEMENTATION OF A COMPUTERIZED RESULTS PROCESSING SYSTEM IN PRIMARY SCHOOLS.


Content

ABSTRACT

 

The status of computer application in schools is growing with increase in awareness of roles of computer in education. Many schools now see it as a necessity to introduce computer in their various departments for the effective and efficient dispensation of their service.

For the time being teachers find it difficult to process the results of student within the short range of time given or available to them which ranges from the day the school examinations end to the day of vacation. This project is designed to help primary schools in quick and error free results processing. It meets the various needs of teachers in results processing as described by some teachers in Minbar-Minds Schools Lagos

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENT

                                                                                                          Pages

Title page                                                                                                    i

Certification                                                                                                         ii

Dedication                                                                                                  iii

Acknowledgement                                                                                                iv

Abstract                                                                                                      v

Table of Content                                                                                         vi

 

CHAPTER ONE

Introduction                                                                                     

1.0            Background of the study                                                                 1

1.1            Statement of the problem                                                                1

1.2            Aims and Objectives                                                                        2

1.3     Organization of the study                                                                           3

1.4     Significance of the study                                                                             3

1.5     Scope of the study                                                                                      4

1.6     Definition of terms                                                                                     4

 

CHAPTER TWO

LITERATURE REVIEW                                                              

2.0            Concept of school management systems in primary schools            6

2.1     School management information systems                                         7     

2.2     Relevance of computer system in data processing                                      11

2.3     Problems association with data processing                                       13

2.4     Formats of result                                                                              13

2.5     The features of result processing                                                      14

2.6     Computer systems and result portal processing                               15

2.7     Types of portal processing                                                               16

2.8     The basic features of result processing                                                       17

2.9     Factors determining the methods of result portal processing            17                                                             

2.10   Result portal processing stages                                                                  19

2.11   Modes of result portal processing                                                     19

2.12   Centralised result processing                                                            21

2.13   Decentralised result processing                                                                  21

2.14   Distributed result processing system                                                22              

 

 

CHAPTER THREE

SYSTEM ANALYSIS AND DESIGN

3.1            System analysis                                                                                24

3.1.1    Detailed definition of the problem                                                    25

3.1.2    Feasibilty of the study                                                                      25

3.2               Methods of data collection                                                               25

3.3     Problem of existing system                                                               25

3.4     System design                                                                                   25

3.5     Database design                                                                                27

3.5.1  Student register database structure                                                   27

3.5.2  Result portal input design                                                                 28

3.6     Database specification                                                                      28

3.7     Data flow diagram of the present system                                          29

3.8     Information flow                                                                               29

3.9     Program flow chart                                                                           30

 

                       

CHAPTER FOUR                                                        

SYSTEM SPECIFICATION AND DESIGN                                

4.1     System design                                                                                   31

4.2     Input specification and design                                                          31

4.3     System requirements                                                                         31

4.3.1  Hardware requirements                                                                     31

4.3.2  Software requirements                                                                      32

4.4     Program coding                                                                                 32

4.4.1  System testing                                                                                   32

4.5     Application details                                                                                     34

4.6     Maintenance details                                                                          34

 

CHAPTER FIVE

SUMMARY/RECOMMENDATION/CONCLUSION                          

5.1     Summary                                                                                          35

5.2     Recommendation                                                                              35

5.3     Conclusion                                                                                        35

                                     

 

REFERENCE                                                                                           36

 

CHAPTER ONE

1.0     INTRODUCTION

A student’s result is the criteria for the measurement of the student’s capability in terms of academic work in the school. It is also used to measure a student’s capability in each subject offered by the student. Without an adequate results processing system, the aim for which results are produced may not be achieved, because of slightest mistake made during the process might lead to a very big problem, which may reduce or eradicate the ability to grade a student from his school result.

For this reason an effective, efficient and error free results processing system should be designed and implemented in our schools for proper running of the schools system.

This project is therefore embarked upon to design and implement a computerized result processing system for primary schools using Minbar-Minds Schools as a case study to know the problems encountered in the manual system and how these problems can be solved.

1.1     STATEMENT OF THE PROBLEM

Personal interview with some staff of Minbar-Minds Schools revealed that the manual method adopted in results processing pose some problem, these problems include the following:

1. POOR SECURITY OF DOCUMENTS: Printed documents often get lost at each point in time some of these documents get eaten by termite and other insects, some are taken away by intruders while other are easily misplace by those in charge of it.

Students also may have access to the result sheet and increase their scores.

2. UNTIMELY PROCESSING RESULTS: The period of time available for the processing of results makes the job through for teachers. This short period of time which ranged from the end of the exams to the day of vacation makes teachers work round the clock to make sure vacation, but most of the times teachers find it impossible to cope with this short period of time, as a result of this results are ready sometimes weeks after vacation.

3. PRODUCTION OF INACCURATE RESULTS: Sometimes mistakes are being made by teachers during the calculation of total scores of a student in a particular subject, average scores and grades of students this lead to the production of inaccurate results.

1.2     AIM AND OBJECTIVES

All efforts in this research are geared towards the gathering of sufficient information’s that would help in making useful suggestions for the alleviation of manual processing of results in primary schools. Considering the processing speed, storage and retrieve of information facilities, the computer becomes indispensable in results processing. The aim and objectives of this project is to design software which can perform the following.

1. Eradicate the frustration lost of students’ information after successful registration.

2. Reduce the length of time spent trying to process students’ results.

1.3     ORGANIZATION OF THE STUDY

This project is organized in chapters and each treats a particular topic of the project.

Chapter one is the introductory part of the project showing why undertaken the project. It also identities the problems encountered in the manual operation, the purpose of the study, the delimitations and limitations are in deeded. Also the terms relevant to the project are defined.

Chapter Two is the review of literature. Chapter three is the design of the study. The methodology of the research is discussed in this chapter, the source of data and the procedure for collecting the data is also included.

Chapter four is the methodology of the system design which is classified into functioned specification and technical design stage.

Chapter five is the documentation of the project.

1.4     SIGNIFICANCE OF THE STUDY

Research carried out in the primary schools show that results are still being processed manually. This leads to various problems which include,

a)     Insecurity of results.

b)    Duplication of results.

c)     Loss of results when files are been carried from one table to the other.

d)    Wrong calculations during computation.

 

This project will achieve the following:

i)                   Increase in deficiency

ii)                Easy detection and correction of errors.

iii)              Reduce pressure of work on examination officers.

iv)              Makes computation less labor intensive.

1.5    SCOPE OF THE STUDY                                                 

This project work covers the registration of students and computation of students examination score in order to process their results.

1.6     DEFINITION OF TERMS

Automation: This is the use of control system such as computer to control and process data, reducing the need for human intervention

Database: This refers to a large store of related data on a computer that can be access and modified by the user.

Password: This is a secret code that a user must type into a computer to enable him access it or its applications. This is made up of numbers, letter, special character or a combination of any of the above categories.

Record System: The act of using a computer system to store and update information/data sequentially in order to keep file security.

Computerized: To convert a based system to start using a computer system to control, organize and automate something.

Data Entry: This is the standard input device through which the system gets more of the instructions and commands

Research: A careful study of something, especially to discover new facts or information about it.

System: Set of computer component (that is, the assembling of hardware, software and peripherals to function together.)

Portal: a central place for making all types of information accessible to an audience of varying rang.

IMS (Information Management System) is a database and transaction/record management system that was first introduced by IBM in 1968. Since then.

Information: Information (shortened as info or info.) is that which informs, i.e. an answer to a question, as well as that from which knowledge and data can be derived (as data represents values attributed to parameters, and knowledge signifies understanding of real things or abstract concepts)

Information system: A computer Information System (IS) is a system composed of people and computers that processes or interprets information. The term is also sometimes used in more restricted senses to refer to only the software used to run a computerized database or to refer to only a computer system.

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