DESIGN AND IMPLEMENTATION OF ONLINE ADMISSION PROCESSING SYSTEM


Content

ABSTRACT

 

Realizing the importance of information processing in our modern era, caused by high dependence by majority of our sectors on information processing methods .

This informed the reason for information given to make data processing efficient and depending on the organization. Though, the type of data to be processed varied widely from one organization to the other.

This project was centered on online admission processing system. Eradicating the old ways of manual admission processing, which results to numerous problems encountered and inconsistency of the whole exercise

                             

The software was developed using ASP.NET. This programming method was chosen because it improves performance by utilizing the strengths of JIT compilation, automatic resource optimization, runtime profiling, automatic memory management, early binding, better caching and exception handling. The inclusion of web application provides an unprecedented opportunity, thereby eradicating queue era in obtaining and submission of forms and other academic activities which can now be done conveniently at their respective comfort places.

Software database drivers are available for most database platforms so that application software can use a common application programming interface (API) to retrieve the information stored in a database. SQL Server was therefore chosen because of its many advantages such over others.

 

 

 

TABLE OF CONTENT

                                                                                                Pages

Title page                                                                                           i

Certification                                                                                                ii

Dedication                                                                                         iii

Acknowledgement                                                                             iv

Abstract                                                                                            v

Table of Content                                                                                vi

 

CHAPTER ONE

Introduction                                                                                        

1.1        Introduction                                                                             1

1.2        Aim and objectives of study                                                     3

1.3        Research methodolody                                                             4

1.4     Scope of the study                                                                    6

 

CHAPTER TWO

LITERATURE REVIEW                                                          

2.1Background information                                                              7

2.2     Education in Nigeria                                                               7

2.2.1  Primary education                                                                   8

2.2.2  Secondary education                                                                9

2.2.3  Promotional Examinations                                                      10

2.2.4  Higher school education                                                          12

2.2.5  First generation universities                                                    13

2.2.6  Second generation universities                                                13

2.2.7  Third generation universities                                                   13

2.2.8  State universities                                                                     13

2.2.9  Private universities                                                                  14

2.3     Existing operation of the current system                                 14

2.3.1  Mode of operation of the current system                                  14

2.3.2  Problems with the current admission process                         15

2.3.3  Advantages of online admission application system                16

2.4     Software methodology                                                              18

2.4.1  Attributes of a well-engineered software                                  19

2.5     Extreme programming                                                             19

2.6     Object oriented technology                                                      21

2.6.1  OOP in asp.net                                                                        22

2.6.2  Web-based application                                                             23

2.6.3  Web database application                                                        23

                            

CHAPTER THREE

SYSTEM ANALYSIS AND DESIGN

3.1Analysis of research techniques used                                           25

3.2Functional requirements                                                              26

3.3     Non-Functional requirements                                                  27

3.4     Unified modeling language                                                      28

3.5     Use case diagram                                                                     28

                       

CHAPTER FOUR                                                           

SYSTEM IMPLEMENTATION AND TESTING                                 

4.1     Choices of the programming language                                     37

4.2     Choice of Database                                                                  38

4.3     Description of undergraduate admission

processing system                                                                    39

4.4     System Testing                                                                        40

4.4.1  Continuous integration                                                           41

4.5     Hardware and software specification                                       42

4.6     Sample screen shots                                                               43

 

CHAPTER FIVE

SUMMARY, CONCLUSION AND RECOMMENDATION                                               

5.1     Summary                                                                                 50

5.2     Limitation of the Study                                                            50

5.3     Recommendation and future work                                          50

5.4     Conclusion                                                                              51

 

REFERENCE                                                                                    52

 

 

 

 

 

 

 

 

CHAPTER ONE

 

BASIC CONCEPTS

 

1.1       INTRODUCTION                    

Information processing has become an especially important activity in recent years because most jobs depend heavily on the wise use of information. The need for information given rise to efficient data processing and depending on the organization, the type of data to be processed varied widely from organization to organization.

Processing admissions applications from prospective undergraduate students presents institutions with interesting challenges. As more universities and colleges desire to take advantage of information technology, most of the technology-based innovations involve administrative tasks that are relatively centralized. However, at most institutions, undergraduate student admission is a highly decentralized process, with each department or program establishing its own admissions committee.

Clearly, such highly decentralized processing requires that whatever system is designed and implemented be easy to learn and use, have adequate security, and be customizable for specific situations.

This article reports the successful design and implementation of a new process for handling graduate applications at Lagos State University using a Web-based application in conjunction with the Joint Admission and Matriculation Board (JAMB) system.

The University has 52 departments offering graduate programs, and the admission decision is made separately in each department. Undergraduate applications are received centrally in the Admission Office. Until the development of online undergraduate admissions application, the applications, paper copies of O’Level exam scores, and decision sheets were sent using campus mail services to the department for each applicant.

To further the University's goal to recruit the best possible graduate students, and as a way to evaluate the existing method of processing applications, a full review of Central Admission Committee processes was done in June 2005. The study revealed numerous problems, including too many "touches" of the application materials by Admission Office and departmental staff, long delays in campus mail, and processing delays in collating departmental decisions (which delayed the notification to students).

In addition, departments were keeping their own lists of applicants and maintaining duplicate databases to keep information current. Data were being entered multiple times by different staff. Each of these problems alone caused difficulties in the timely admission of high-quality applicants; cumulatively their effects were preventing many departments from competing effectively in a very competitive market. Additionally, many applicants received duplicate letters concerning admissions decisions due to problems in recordkeeping using paper forms; such duplication reflected poorly on the institution.

The goals for improving the graduate admission process were:

·         Reduce the time it takes for information to flow between the Central Admission Committee and departments;

·         Eliminate the duplicate keying of data;

·         Provide current information about applicants, with real- time updating;

·         Provide key data with sorting capabilities in one easy- to-read screen;

·         Create specialized rankings of applicants for departments with especially high volumes; and

·         Create electronic forms for admissions decisions that are sensitive to specific admission codes and department needs.

This project work uses Software approach to solve numerous problems associated with undergraduate Admission processing in Lagos State University.  UML and other tools were used to analyze the requirements. The proposed system will generate Admission List automatically according to the criteria set.

 

Undergraduate Admission Processing in Lagos State University is done manually and with so much stress, errors and delays. The proposed system will assist to generate Admission List (Merits) automatically to reduce errors associated with the processing

 

1.2       AIM AND OBJECTIVES OF STUDY

The aims of the proposed system is to design and implements a web-based students administrative system that will allow the Lagos State University generate Admission List on time for a particular academic session and publish same on its web site. Similarly, candidate will be able to visit the Web Site on the Internet to know whether or not they have been admitted into the University.

In addition, the main objectives of the system amongst others are to automate the complete admission system starting from the notification to admission process.  These can be achieved through effective implementation of the following:

·         Minimize errors i.e. making sure that a candidate’s name does not appear more than once on the list.

·         Adequately keep admission records

·         Update the database of students with new intakes

·         Make sure the names of only qualified candidates appear on the list

·         Avoid the stress of congestion on campus to check result

·         Extend their reach to geographically scattered students

·         Reducing time in activities

·         Centralized data handling and paperless admission with reduced manpower.

·         Cost cutting

·         Operational efficiency, consist view of data and integration with other institutions are other factors.

1.3       RESEARCH METHODOLOGY

Successful automation of the processes in the University is complex, so considerable amount of research and planning has to be carried out. Various steps are taken which includes identifying the existing problems; studying and analyzing the current system, conceptualizing a new system and designing it. It also includes program specification.

 

Recommendations are made on how the system can be improved. Planning not only saves a bit of development time, it also helps to make reasonable and efficient decisions.

 

The quality of data collection is very important in any research project. It is often regarded as yardstick for measuring reliability of the research itself. The quantity is helpful due it does not always determine the quality but rather to give the researcher a wider view and knowledge about the problem under study. It requires that some step be taken in sequence to locate the various sources of data and actually how to collect them. The techniques that are commonly used are:-

1.      Interview

2.      Questionnaire

3.      Observation

4.      Document Examination

Of the above listed methods of data collection, Interviewing and Document examination will be use for the purpose of this study.

Interviews

In Quantitative research (survey research), interviews are more structured than in Qualitative research

Face -to -face interviews have a distinct advantage of enabling the researcher to establish rapport with potential participants and there for gain their cooperation. These interviews yield highest response rates in survey research. They also allow the researcher to clarify ambiguous answers and when appropriate, seek follow-up information. Disadvantages include impractical when large samples are involved time consuming and expensive. (Leedy and Ormrod, 2001)

Telephone interviews are less time consuming and less expensive and the researcher has ready access to anyone on the planet that has a telephone. Disadvantages are that the response rate is not as high as the face-to- face interview, but considerably higher than the mailed questionnaire. The sample may be biased to the extent that people without phones are part of the population about whom the researcher wants to draw inferences.[11]

 

 

1.4       SCOPE OF STUDY

Although this topic is very wide, the scope of study will entail the Lagos State University Admission Processing for undergraduate commencing from the time candidates’ List is released by Joint Admission and Matriculation Board to the time candidate’s name appear on the Admission List of the University. 

·         Create different system users and assign different roles with related permissions.

·         The Notification will be released through online and manually.

·         Students can apply online.

·         Verification of marks/details done by interacting with different agencies like school boards or college management systems.

·         Ranks will be generated depending upon the marks obtained for qualified candidates and call letters will be sent to short listed candidates.

·         Admissions will be done online, saving the time of students.

·         Centralized data maintained.

·         The seats management will be done by the convener online and availability of seats announced.

·         Statistical reports on daily activities in the admission process will be generated.

·         The system provides security through password authentication. The Administrative staff and system administrators have their own login ids and these ids help in maintain the integrity of the system.

 

 

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