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Product Category: Projects
Product Code: 00010199
No of Pages: 59
No of Chapters: 1-5
File Format: Microsoft Word
Price :
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ABSTRACT
The manual processing of student identity cards in
many educational institutions is plagued by significant inefficiencies,
including delays, errors in data entry, duplication of records, and
difficulties in retrieval and management. These challenges compromise
institutional security, administrative efficiency, and the overall student
experience. This project focuses on the design and implementation of a
computerized student ID-card processing system to automate and streamline the
entire lifecycle of student identification.
The proposed system replaces traditional,
graphics-based manual methods with a centralized, web-based application. Key
functionalities include a digital interface for secure student data input and
photo upload, a robust database for reliable storage and retrieval of records,
and an automated module for generating standardized, printable ID cards. The
system is designed to eliminate redundant data entry, reduce production time,
and enhance data integrity. Furthermore, it incorporates features for tracking
card issuance and re-issuance, generating statistical reports for management
decision-making, and integrating barcode/QR code technology for potential
access control.
Developed with a focus on the specific needs of
Nigerian tertiary institutions, this system offers a scalable, secure, and
efficient solution. It is anticipated that its implementation will
significantly alleviate the administrative burden on staff, reduce
opportunities for impersonation and fraud, and provide a more reliable and
convenient process for students, thereby modernizing a critical aspect of
campus administration.
CONTENTS
CERTIFICATION ii
DEDICATION iii
ACKNOWLEDGEMENTS iv
ABSTRACT v
TABLE
OF CONTENTS vi
CHAPTER
ONE
1.0 INTRODUCTION 1
1.1 STATEMENT OF PROBLEM 2
1.2 AIM AND OBJECTIVES 2
1.3 JUSTIFICATION OF THE STUDY 2
1.4 SIGNIFICANCE OF THE STUDY 3
1.5 SCOPE OF THE STUDY 3
1.6 DEFINITION OF TERMS 3
REFERENCES .4
CHAPTER
TWO
LITERATURE
REVIEW 6
2.1 BACKGROUND THEORY OF STUDY 6
2.2 CONCEPT OF IDENTITY MANAGEMENT SYSTEMS
(IDMS) 9
2.3 OVERVIEW OF STUDENT ID CARD 10
2.4 RELATED EXITING SYSTEMS 12
2.5 RELATED WORKS 15
2.6 LIMITATIONS OF EXITING SYSTEMS 16
2.7 APPROACH TO BE USED IN THE PROPOSED
SYSTEM 16
REFERENCES 17
CHAPTER
THREE
SYSTEM
INVESTIGATION AND ANALYSIS 19
3.1 BACKGROUND INFORMATION ON CASE STUDY 19
3.2 OPERATIONS ON EXISTING SYSTEM 19
3.3 ANALYSIS OF FINDING 20
a)
OUTPUT FROM THE SYSTEM 20
b)
INPUT TO THE SYSTEM 20
c)
PROCESSING ACTIVITIES CARRIED OUT BY THE SYSTEM 20
d) ADMINISTRATION/ MANAGEMENT OF THE
SYSTEM 20
e)
CONTROLS USED BY THE SYSTEM 20
f)
HOW DATA AND INFORMATION ARE BEING STORED BY THE SYSTEM 20
g) MISCELLANEOUS 21
3.4 PROBLEMS IDENTIFIED FROM ANALYSIS 21
3.5 SUGGESTED SOLUTION TO THE PROBLEM 21
CHAPTER
FOUR
SYSTEM
DEVELOPMENT 23
4.1 SYSTEM DESIGN 23
4.1.1 OUTPUT DESIGN 23
a)
REPORTS TO BE GENERATED 23
b)
SCREEN FORMS OF REPORTS 23
c)
FILES USED TO PRODUCE REPORTS 25
4.1.2 INPUT DESIGN 25
a)
LIST OF INPUT ITEMS REQUIRED 25
b)
DATA CAPTURE SCREEN FORMS FOR INPUT 25
c)
FILES USED TO RETAIN INPUTS 26
4.1.3 PROCESS DESIGN 27
a)
LIST ALL PROGRAMMING ACTIVITIES NECESSARY 27
b)
PROGRAM MODULES TO BE DEVELOPED 27
c)
VIRTUAL TABLE OF CONTENTS (VTOC) 28
4.1.4 STORAGE
DESIGN 28
a) DESCRIPTION
OF THE DATABASE USED 28
b) DESCRIPTION
OF TABLES USED 28
c) RECORD
STRUCTURE OF KEY TABLES 29
4.1.4
DESIGN SUMMARY 30
a) HIERARCHICAL INPUT PROCESSING OUTPUT (HIPO)
CHART 30
4.2 SYSTEM IMPLEMENTATION 31
4.2.1 PROGRAM DEVELOPMENT ACTIVITY 31
a)
PROGRAMMING LANGUAGE USED 31
b)
ENVIRONMENT USED FOR DEVELOPMENT 31
c)
SOURCE CODE 31
4.2.2 SYSTEM DEVELOPMENT 32
a)
SYSTEM REQUIREMENT 32
b)
TASKS PRIOR TO IMPLEMENTATION 32
c)
STAFF TRAINING 33
d)
CHANGING OVER 33
4.3 SYSTEM DOCUMENTATION 33
4.3.1 FUNCTIONS OF PROGRAM MODULES 33
4.3.2 USER MANUAL 34
CHAPTER
FIVE
SUMMARY,
CONCLUSION AND RECOMMENDATION 36
5.1 SUMMARY 36
5.2 CONCLUSION 37
5.3 RECOMMENDATION 37
REFERENCES 39
APPENDIX
I 42
APPENDIX
II 42
CHAPTER ONE
1.0 Introduction
Identification (ID) cards are used
by many establishments today to verify a person’s identity. Educational
institution provides ID cards to their students, faculty, and staff to show
their connections to the institution. A student ID card may have the summary of
student information (Smith & Jones, 2023). ID cards are useful to students,
as they can be used to avail discounts on their fares. It can also be used for
identity verification for purposes such as claiming money remittances and other
purposes (Adewumi et al., 2021). Several educational institutions have offices
that will process the student’s ID cards. The students will go directly to that
office to request and process their ID cards. In some institutions, there is a
specific office or department that provides ID cards to the students. The
processing of ID took place in that particular office and was done manually.
In educational institutions,
student identification (ID) cards are critical components of administrative and
security systems. These cards serve multiple purposes: they authenticate
students’ identities, provide access to facilities, and often act as keys to
examination halls, hostels, and library systems (Gupta & Patel, 2024; Khan,
2022). However, the manual processing and generation of these ID cards remains
a time-consuming and error-prone task in many schools and higher institutions.
Issues such as inaccurate data entry, duplication of records, delays in
processing, and difficulty in tracking issued IDs are commonly observed (Omondi & Waweru, 2023).
As educational institutions expand
and student populations grow, the limitations of manual ID card issuance
processes become increasingly pronounced. There is a pressing need for a
modernized approach that leverages technology to improve the accuracy, speed,
and convenience of ID card processing (Chen,
2022). The use of computerized systems offers the opportunity to automate data
collection, photo integration, card design, and real-time printing,
significantly reducing the workload of administrative staff and eliminating
redundancy (Tanaka
& Silva, 2024).
This project focuses on the design
and implementation of a computerized student ID card processing system. The
system will allow school administrators to register students, capture essential
information, including photographs, and automatically generate standardized ID
cards ready for printing. It will also include a secure database to store and
retrieve student information, making updates and record-keeping efficient and
reliable (Zhang,
2023; Olowe et al., 2025).
1.1 Statement of the Problem
The manual method of processing
student ID cards is plagued by inefficiencies such as delays, errors in data
entry, duplication of records, and the difficulty of retrieving records. In
addition, it often requires repetitive work, which can overwhelm administrative
staff during registration periods. There is a lack of automation in many
institutions, and existing digital tools (where available) are often not
integrated or scalable. These challenges create an urgent need for a system
that can automate the ID card production process with accuracy, speed, and
reliability.
1.2 Aim and Objectives of the Study
Aim
This study aims to design and implement a computerized student ID card
processing system that simplifies the registration, generation, and management
of student ID cards securely and efficiently.
Objectives
1.3 Justification of the Study
The proposed system provides a
solution to many of the problems associated with traditional ID card issuance
methods. Automating this process will not only reduce the administrative burden
but will also improve accuracy and record management. With the aid of a
centralized database, retrieving student records becomes easier and faster.
Furthermore, the system can scale to accommodate large student populations
without a corresponding increase in processing time. The adoption of this
system will enhance institutional efficiency, security, and the overall
experience for both staff and students.
1.4 Significance of the study
1.4.1 To the Students
The
system will enable students to use the online registration portal effectively
for their online registration process, especially for registering their
personal information, course registration, and exam registration. It will also
promote easy access to information resources, materials, etc.
1.4.2 To the Faculty Members
Through
this system, the faculty members can provide all the necessary information and
resource material to their students, and get the students' information from the
website.
1.5 Scope of the Study
This study will focus on the
development of a computerized ID card processing system for students. The
system will cover functionalities including data entry, photograph capture or
upload, database storage, ID card design, and printing. It will be implemented
as a standalone desktop or web-based application. However, this project does
not cover integration with biometric systems, RFID tracking, or advanced
security features like encryption of printed cards. The main emphasis will be
on automating the ID card generation and storage of student data in a
retrievable format.
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